Meat, Poultry, Seafood and Dairy

PrimeSafe – Victorian Requirements for Meat, Seafood and Poultry

In Victoria, meat, seafood and poultry producers and retailers are required to have a HACCP based food safety program. These industries are regulated by PrimeSafe.

QMS Audits can assist your business to become licensed by writing a small, concise HACCP Plan that meets the requirements of PrimeSafe. Our food safety programs have been to audit many times, so you know they are compliant.

At QMS Audits, we tailor our the programs to the activities in your business – we don’t sell food safety programs that have been written up to comply with every potential food business in Australia. We keep them detailed and concise – so they are easy to read.

All of our food safety programs, HACCP Plans and quality manuals are supplied as an electronic copy, which means you can update it without paying a consultant to make the changes. And you don’t have to buy a new hard copy if you get your existing program wet or spill coffee on it – you just print it out again.

In most cases, dedicated vehicles used to transport raw meat, seafood and poultry are required to be licensed under Primesafe.

Dairy Food Safety Victoria – Victorian Requirements for Dairy

In Victoria, dairy farms, dairies, cheese manufacturers and other food businesses processing raw milk are required to be licensed with Dairy Food Safety Victoria (DFSV)

Dairy Food Safety Victoria will require its licensed businesses to have a HACCP based food safety program and regular audits. QMS Audits has assisted a series of small cheese and dairy processes to write and implement these programs. We have connected them with laboratories to be able to conduct the regulatory testing and supported them through the audit process.

New South Wales Requirements under NSW Food Authority

Meat, dairy, poultry and seafood are all managed by the NSW Food Authority. For each of these industries a HACCP based food safety program is required.

QMS Audits has assisted a series of small businesses to put one of these programs together and ensured they were compliant prior to the audit. We assisted these companies to comply with the food standards code as well as the NSW food safety scheme requirements.

Queensland Requirements under Safe Food Queensland

SafeFood Queensland regulates meat, seafood and dairy in Queensland. SafeFood Queensland requires its licensees to have a food safety program based on HACCP.

At QMS Audits, we supply an electronic copy to the food business of the HACCP Plan and any other documents, such as cleaning or calibration, that may be required during the SafeFood Queensland licensing process.

Food Manufacturer

What Standard Do I Need?

At QMS Audits, we now the key to working out what type of food standard you require to certify your business is to look at your customer base. You may only need HACCP Certification or you may have to opt for a bigger more demanding GFSI standard, such as SQF or BRC.

Naturally you will have to maintain your requirements with the local council, NSW Food Authority or Primesafe or other regulatory body. Your customers will also have a series of requirements for your business as well – often these requirements are a condition of a new contract or tender.

HACCP Certification

If you are a manufacturer suppling into the food service and quick service restaurant industry (QSR), then you will may only need HACCP certification. QMS Audits can assist you to do the training, write up HACCP Plan and document your prerequisite programs into a quality manual. Depending on who you are supplying into, we may even be able conduct your HACCP audit. Click here to see the QMS Audits HACCP Audit Certification Page.

If you are supplying into larger manufacturers, then you need to ask them what their requirements are. Some customers only require HACCP, others will require you to comply with their own proprietary standards or they may ask you for SQF, BRC, ISO 22000/FSSC 22000 or another GFSI based standard.

For manufacturers supplying customer branded or private label product into one of the major supermarket brands, then you will need to be certified to a GFSI based standard, such as SQF, BRC or ISO 22000.

Initial GFSI Certification – SQF, BRC and ISO 22000

At QMS Audits, we have written up many taken many small to medium businesses through the process of getting GFSI certification, whether it be for SQF, BRC, ISO 22000 or another standard. We can usually do this within about an 8 -12 week period, sometimes less.

For all of our HACCP Plans, Quality Manuals and prerequisite programs we supply an electronic copy of the document, as well as two folders which will assist with managing records on the day of the audit.

Our focus is not just on getting your business through the audit with a high score, it is also about ensuring you understand the requirements of HACCP and the quality program. QMS Audits will teach you how to manage your production records. Together, we can conduct an internal audit, so you feel prepared for the audit. It helps you to achieve a high score at the audit – last year our SQF scores averaged above 97%.

Many of our clients ask QMS Audits to attend the audit to offer moral support, help them to explain processes to the auditor or keep the auditor on the straight and narrow. If there are any non-conformances, then we can work to address to them straight away during the audit.

At QMS Audits, we have detailed the process taken to achieve GFSI certification here – SQF and BRC. For more information regarding ISO 22000, please give us a call.

Internal Audits and Site Inspections

If you have written up or maintained an SQF, BRC or ISO 22000 or other GFSI standard without the use of a consultant, it may pay to have QMS Audits conduct an internal audit. We can assist you to find the gaps, explain what the auditor is looking for and then help you meet the requirements. We teach and explain as we go – we can’t help ourselves.

If you are considering undergoing GFSI certification, but not sure if your facility will meet the requirements without spending a million dollars, then we can come out and conduct an internal audit just on the facility. Its a good way to start the GFSI certification process, without having to commit fully to the process.

If you are about to move into a new facility or upgrading an existing one, riding the wave of rapid growth and know you will be taking your business through the SQF or BRC process in the next two years, this might be a good form of due diligence.

Non-Conformances

Occasionally, we receive calls from food businesses who have gone to audit and received a series of non-conformances for whatever reason – often because the business did not have the time or knowledge to prepare properly for the audit. Sometimes it is because the previous quality manager or operations manager has recently left.

Regardless of the reason, we can assist you to close out the non-conformances. We will explain what the auditor is looking for and what needs to be done. We will help you to put together new procedures or update existing ones. We will then send the responses to the auditor for sign off. In most cases, they are accepted and closed out very quickly.

Tidy Up, Rewrite and Streamline

For some clients, they are working with outdated and cumbersome quality management systems. Sometimes quality management systems get bloated, attract unnecessary paperwork and procedures and extra unnecessary documents.

One of our QMS Audits consultants are able to come in a tidy up what is already there – carry across the things you like about the existing quality manual and then usually our own templates, customise an SQF and BRC or other GFSI program very quickly.

At QMS Audits we have developed a series of streamlined templates that our consultants use. It saves you time and reduces the cost of consulting. But best of all you know, the system has gone to audit several times previously and it has been written purposely for small to medium sized businesses.

Last year, we were fascinated to see our fully documented BRC quality manual actually had less pages in it than the clients previous HACCP Plan and quality manual.

Our QMS Audits consultants are regularly complimented by auditors who tell us, our system has just enough in it to be compliant. Our clients always nod their approval at that comment, as they need a streamlined quality management system that will get them high scores at audit but are easy to manage and maintain. Nothing more and nothing less.

Fresh Produce

Move to Freshcare from HACCP

Last year, with the introduction of HARPS by the five largest retailers, all growers supplying directly or in-directly into these retailers will be required to have Freshcare certification by 31 December 2018.

For many growers, this means moving their existing HACCP certification across to Freshcare. For many, this is a simple process of attending Freshcare v4 Training (see our training page for more information), completing their Freshcare manual which has HACCP embedded into its templates, and now having a Freshcare audit instead of a HACCP audit.

No more 6 monthly WQAv8 Audits

For others, the introduction of the HARPS program has enabled some farms and packing sheds to move away from 6 monthly WQAv8 audits to a yearly Freshcare or combined Freshcare and HARPS audit.

SQF or GlobalGAP certification

Other larger farms have retained their SQF or Global GAP certification and then combined this with their HARPS audit, if they are considered a Tier 1 or Tier 2 facility. SQF can apply to both farm and packing shed. GlobalGAP, which is often required for export, is for farm only.

HARPS

For more details regarding requirements by Woolworths, Coles, Costco, Aldi and Metcash/IGA please see our HARPS page.

QMS Audits offers packing sheds a consulting service to assist clients undergoing Freshcare, SQF, GlobalGAP or HARPS certification. We are able to put together a concise and streamlined quality manual. For more information or to request a quote for assistance, please give us a call on 1300 404 505.

Standards

QMS Audits is able to offer consulting, including internal audits, for each of the following standards. If you have a different standard, please contact us as we are often asked to write up less used standards which are specific to export or other industries.

Please click on the following standards for more detail regarding the specific standard:

  • HACCP
  • BRC
  • SQF
  • ISO 9001/3100
  • FeedSafe
  • Freshcare
  • Yum!
  • Prime Safe
  • Coles – CFMSR
  • Woolworths
  • Qantas
  • Food Safety Programs
  • Spotless

Industry Standards

There are more than 70 other standards that are owned by industry groups and large companies.

At QMS Audits, we are happy to help you prepare for any of these standards and in most case we can base it on an existing template to reduce the cost, other times we customise completely. It does not matter as all of our quality management systems are customised line by line – possibly why our audit scores are consistently high and our quality manuals are concise and streamlined.

New Standards, Systems Audits and Integrity Audits

At QMS Audits can assist you to put together a targeted certification system or a we can conduct an systems and integrity audit to make sure your auditors and industry association are following the requirements. Its a good way to find the problems and fix them before your members or suppliers complain (and start a mutiny).

Food Service

Victoria

In Victoria, you have the choice of using the Victorian Dept of Health template or an independent food safety program. If you have a complicated process, the local council will ask you to put an independent food safety program in place. As part of this requirement you will need to have a food safety audit by a private State Approved Food Safety Auditor and expect the occasional visit by the local Environmental Health officer.

We can work with you to develop basic food safety programs for small through to large food service businesses.

New South Wales

In NSW, retail businesses are generally regulated by the local council, whilst dairy and meat and most manufacturers are regulated by the NSW Food Authority.

Food Service businesses are writing up HACCP based food safety programs to ensure they achieve a high grading during their audits with the local councils. Achieving a high grade at a food safety audit can reduce the frequency of audits by the local council.

We can write up a streamlined HACCP based food safety program, which is easy to implement and based on your actual procedures.

Queensland

Depending on the local council, most food services will be graded based on their food safety audit. By using an independent food safety program and private food safety audits, it is possible to lessen the frequency of audits by the local council.

To talk to us about a writing and implementing a basic food safety program or a HACCP based food safety program or private food safety audits.

ISO 9001 and Other Industries

ISO 9001

At QMS Audits, we like ISO. We really like ISO 9001:2015. ISO 9001 can be applied to any business in the world and any industry. It can be used for manufacturing, real estate agents or brokers or any other business. It is often a key requirement of government tenders.

We offer the following services for ISO 9001:

  • New quality manual for a brand new system
  • Tidy up an existing ISO quality management system
  • Convert you across to ISO 9001:2015
  • Conduct an Internal Audit and fill any gaps as we work through the checklist

We are more than happy to add other ISO standards, such as ISO 31000 Risk Management, to the mix and ensure you have a combined, streamlined system with no duplication.

Independent Standards

There are more than 70 independent industry standards operating in Australia. These include everything from AS/NZ for compost treatment through to sustainable timber and forests to B-qual for honey producers.

We can help you to comply with industry standards by writing a streamlined quality manual for you, conducting an internal audit or we can even help you to put one together. As HACCP auditors, we can even supply you with third party auditors to audit your industry system.

Email us for a quote on info@qmsaudits.com.au or ring us on 1300 404 505 for a chat.

Stockfeed and Additives

SFMCA – FeedSafe Standard for Stockfeed

The industry standard for stockfeed within Australia is FeedSafe. This is an industry based standard written and owned by the Stockfeed Manufacturers Council of Australia.

Each stockfeed business must become certified to the FeedSafe standard within 12 months of joining the SFMCA.

QMS Audits is able to offer specific one day In-house HACCP training for stockfeed businesses, consulting to write up HACCP plan and Quality Manual as well as FeedSafe audits.

For more information – please click on our Feedsafe page or alternatively our In-house training page.

FIAAA – Additives

The FIAAA standard covers feed additives and is also HACCP based.

We can help you out with HACCP Plans, Quality manuals that comply with FeedSafe or FIAAA or both. Our auditors can also conduct HACCP, FIAAA and FeedSafe audits at each of your sites.

For a quote for an upcoming FIAAA or FeedSafe audit or to write up or streamline your existing HACCP Plan and FeedSafe quality manuals, please call us on 1300 404 505.

Large Catering and Airlines

Airlines

At QMS Audits, we write up HACCP Plans and Quality Manuals for food businesses selling into the airlines.

We understand their requirements and what they are looking for. Most of the airlines and catering companies supplying into the airlines will conduct a yearly audit – at QMS Audits we know what the common non-conformances are and what they will be looking for during the audit.

At QMS Audits, we write up quality manuals that address each of the requirements of the Vendor Protocol or other customer standard. We write up detailed HACCP Plans.

QMS Audits can guide you through the whole process, from initial HACCP Audit to answering customer complaints to routine inspections to ensuring your labelling is correct. We can also attend the customer audit, so you can make a good impression.

HACCP Audits

One of the key requirements for supplying into the airlines is HACCP Certification. At QMS Audits we have our own HACCP Certification system, so we can conduct your HACCP audit for you. For our consulting clients, we obviously cant do both, but will introduce you to one of our contract HACCP auditors to ensure there is no conflict of interest.

Large Catering Companies

There are a several large catering companies in Australia who will conduct regular audits on their suppliers. These catering companies have a list of their own requirements. QMS Audits can write up a HACCP Plan and Quality Management System (QMS)  to meet these requirements.

QMS Audits can assist you to implement these requirements and we can even attend the audit to support you through the process.

Yes, we can conduct HACCP Audits as well for our non-consulting cluents

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